Taking exhibitions on the plane: Basics of air cargo packaging for each type of exhibition stand


Air travel is the most common form of transport to distant conventions and fairs, and for good reason: it is fast, efficient and one of the safest available transport methods. For people, airplane safety is a simple task. Just sit back and enjoy the flight, along with refreshments and staff that will help you enjoy the journey. At the exhibition stand you need a bit more pleasant travel. Many companies decide to take their exhibitions on the plane with them and are able to enjoy a much higher degree of certainty about the time of arrival of the stand at a lower cost. At the same time, many are unaware that trade fair exhibits that travel by air must be carefully packed and secured. If properly packaged for travel, an airline flight can be a great way to move a unit through the country – but the wrapping stage is absolutely critical.

Two different ways to send a trade fair stand to a plane

If you have ever flown, you know that there are two main types of cargo: luggage bags and checked baggage. Carryons are limited in size and number, but they are brought to the plane with you and can stay with you (and potentially on your side if you like) throughout the flight. In contrast, checked baggage has much less restrictive restrictions on its size and much more liberal restrictions on the number of passengers checked in. You may find that you pay a nominal fee (around US $ 50) for additional checked baggage, but it is usually cheaper than shipping the unit.

Carryon luggage is usually just as safe as if you had packed your exhibition displays in your car. It is very difficult for them to get injured, even if they are packed in a light suitcase. Checked baggage is more difficult to protect because people who handle airline baggage are very strict on such bags. While your suitcase may have limited protection options, your exhibits can be much better adapted to these harsh conditions. You just have to invest in the necessary equipment.

Custom cases for trade fair displays

The best protection option is a rigid, fitted case. This crate will be crush-resistant, so your trade show will have the highest degree of protection against damage caused by other luggage and against accidents during handling. Inside, the crate should securely protect the cabin elements from impact, preferably using foam or another impact-resistant agent. These boxes are not cheap, but they will serve well for future flights and in the future if necessary.

Inexpensive air travel for exhibits

Although you need to buy a device case, you may still find that sending it by plane is cheaper than sending it with the traditional shipping option. Just make sure that your case has the right dimensions to fit both as hand baggage and as checked baggage. Usually banner stands are the only units small enough to fit in as carriers, but exact dimensions should always be confirmed before flight. Thanks to a strong suitcase and a good plan, you'll be able to enjoy a friendly sky with the unit safely while towing.